This site uses cookies. To find out more, see our Cookies Policy

Office Administrative Assistant in Honolulu, HI at Plaza Home Mortgage, Inc.

Date Posted: 6/5/2018

Job Snapshot

Job Description


Plaza Home Mortgage, Inc., a national wholesale mortgage company headquartered in San Diego, California, has a full-time opportunity for an Office Administrative Assistant with our Honolulu, Hawaii Wholesale Office
 
Plaza Home Mortgage, Inc. was originally founded in December of 2000 to serve the San Diego area mortgage market. Due to our growth and success, we now have branches throughout the United States and we are continuing to grow and expand in anticipation of market demands. Plaza is privately owned and operates as a full-service Mortgage Banker.
 
Plaza’s mission is to become the premier provider of mortgage loans by developing a distinct, sustainable competitive advantage through superior execution of a business philosophy that combines knowledge, technology, and service. Plaza Home Mortgage, Inc. is dedicated to building long-term relationships with both customers and employees through quality training, and excellent customer support.
 
Our ideal candidate should be outgoing, hardworking, and maintain high levels of professionalism and ethics.


PRIMARY PURPOSE OF JOB AND CONTRIBUTION TO ORGANIZATION:

This position is responsible for providing professional and administrative support to the branch staff.    
 
ESSENTIAL TASKS AND RESPONSIBILITIES: 
Must comply with all BSA/AML requirements as well as any mandatory changes. The following job functions are not all-inclusive. The associate will be required to perform other job-related tasks/responsibilities requested by the manager.  Job duties may change as required by needs of company.  Must complete all required industry and compliance training as required by Plaza Home Mortgage.
  1. Receives and directs incoming phone calls, emails, and faxes.
  2. Screens calls, takes messages and refers calls to appropriate associates.
  3. Asserts a professional level of phone etiquette and manners.
  4. Greets all clients, vendors, and other customers in a professional manner.
  5. Multi-tasks and works collectively with associates.
  6. Prepares packages and postage machine distribute mail, including overnight and express packages.
  7. Manages vendor relationships.
  8. Provides assistance in the preparation of special events and onsite meetings.
  9. Coordinates office activities and makes sure they are in compliance with company policies.
  10. Maintains all kitchen and office supplies and places orders when necessary.
  11. Assists with new hire preparation and acclimates new associates to branch staff and environment.
  12. Helps ensure the safety of associates by taking the appropriate measures and following company policies in the event of an emergency. For example, communicating to and leading staff out of the building to the designated safety zone in an evacuation situation.
  13. Other duties as assigned.


Job Requirements
QUALIFICATIONS:

  • High school diploma or equivalent required
  • Previous or current administrative experience required
  • Excellent written, verbal, and interpersonal communication skills
  • Capability of multi-tasking and prioritizing work
  • Exceptional customer and associate service
  • Strong organizational skills
  • Ability to work in both a team and individual environment
CORE COMPETENCIES:

  • Adaptability
  • Client Focus
  • Concern for Safety
  • Continuous Learning
  • Interactive Communication
  • Leading and Managing Change
  • Organizational Awareness
  • Planning and Organizing
  • Resources Management
  • Work Ethics and Values
 
Plaza offers a great work environment. Plaza is an EEOC employer and follows all federal, state, and local laws relating to fair employment.
 
Plaza Home Mortgage, Inc. is committed to preventing, stopping and remedying all forms of discrimination that occur in its workplace. Managers are accountable for keeping Plaza’s workplace free from discrimination and ensuring that Plaza provides equal employment opportunity for all in the workforce and for those seeking to become members of Plaza’s workforce.
 
Plaza’s employees are protected by laws designed to protect employees from discrimination on the bases of race, religion, color, sex,  pregnancy, gender identity, sexual orientation, parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or any other non-merit based factor. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.  Plaza’s employees are also protected against retaliation if they engage in a protected activity, whistleblowing, or the exercise of any appeal or grievance right provided by law.

CHECK OUT OUR SIMILAR JOBS

  1. Receptionist Jobs
  2. Secretary Jobs